If the event is a parade or run, the following information is required:
• A map of the route to include the following:
o Exact location of any marshaling or staging areas.
o The time at which units of the parade/run will begin to arrive at the staging areas and the times at which all such units will be disbursed there from.
o The exact route to be traveled, including the starting point, rest areas, and end point.
• The approximate number of persons, animals, and vehicles which will constitute the parade/run, and the types of animals and descriptions of the vehicles.
• A statement as to whether the parade/run will occupy all or only a portion of the width of the street, roadway, or sidewalks to be used.
What is the special event application process?
• Submit to the City Clerk’s office a Special Event Reservation form (if applicable).
• Submit the completed application to the City Clerk’s office with required fee(s). If the application and/or additional documents are not completed or submitted, the application will not be accepted until fully completed.
• The City will forward the event application to other departments and agencies for review and comment.
o If the event requires closure of City streets, the application is also required to be brought before the City Council during a regular City Council meeting. The applicant will be notified of the date of the meeting and the City Council’s decision.
o If the event does not require closure of City streets, and there are no concerns or comments from the other departments or agencies, the applicant will be contacted by the City Clerk’s office to let them know the event has been approved. If there are questions or concerns by the other departments or jurisdictions, the applicant will be contacted to address these concerns.
• Depending upon the event, other licenses or permits may be required. The Special Event application will instruct the applicant on where to apply for the licenses or permits.
• The City will notify the public of the event and ask if there are any concerns regarding impact to property, business, or quality of life. If the City does receive concerns, the event organizer will be contacted to address the concerns.